Boardroom: the room where the board approves the plan and the merch reflects the gravity of the moment
The Boardroom is the most reserved space of the corporate office or the law firm where board of directors meetings run, executive committee sessions with the CEO, owner meetings at family businesses, audit committee sessions and due diligence sessions ahead of an acquisition or merger. Capacity runs from 8 people in council layout with oval table and leather chairs, 14 in horseshoe with running table, and 20 in schoolroom with upholstered chairs and side tables. The room has a 65-inch LED screen, professional videoconferencing system (Cisco Webex, Polycom, Microsoft Teams), audio recorder with omnidirectional microphones for transcription, and back-of-house with waiting room for participants, compact coat check and coffee service. Free height is 3.5 metres, enough for professional video with zenithal lighting. We run four merch packages for boards and executive meetings.
Boardroom merch packages
Year-end closing merch
Production of 12 to 24 pieces delivered at fiscal or year close: rigid box with the annual report bound in leather, copper press with engraved year, plate with the CEO signature. Delivery synced with the closing ceremony.Protocol merch
Production of 4 to 12 pieces delivered to the special guest, majority shareholder or independent director. Leather box with engraved logo, curated piece (wine, book, jewellery), CEO letter. Discreet handling by the room staff.Staff merch
Uniformity of the corporate team and meeting support staff: 2 to 8 people in oxford shirt or tailored blouse, badge with photo and role, premium notebook, fountain pen. Professional pressing and delivery to back-of-house.Boardroom logistics, loading access and schedules
The Boardroom runs one loading access via the service elevator of the floor and the private corridor of the executive floor. The service-elevator access accepts boxes up to 50 kg per trip from 07:00 to 21:00; the private-corridor access accepts hand-carried pieces from 08:00 to 20:00. The setup window runs 4 to 8 hours before the meeting, and the strike window runs 1 to 3 hours after close. The executive floor security staff audits every merch box with a metal detector and visual inspection; POP merch (if any) requires an entry guide signed by the organiser and the floor security lead. For board meetings with independent director or audit committee member presence, we comply with the confidentiality protocol: merch delivered to the waiting room, no third-party presence, and receipt signed by the director or representative.
For due diligence sessions, we comply with the legal protocol: documented custody chain, photographs of entry and exit, and signatures of the corporate lead and the room lead. For meetings with international presence (EU majority shareholder, US legal advisor, UK investment fund), we invoice in USD at the Banco de México exchange rate of the day. The custody chain is logged with photo, signature and timestamp at every checkpoint.
Boardroom compliance, confidentiality and permits
The Boardroom enforces strict operational rules the merch must respect: no photography without authorisation, no undeclared electronic devices, no food outside the coffee service, no merch with flammable materials. For meetings requiring limited-edition merch (plate with the year, book signed by the guest author, press with the session date), we coordinate with the room lead to ensure each piece passes the security and confidentiality protocol. For meetings with public officials or diplomatic corps, we comply with the executive floor security protocol and the Bancaria e Industrial Police when applicable.
For SAT invoicing, we issue a CFDI 4.0 with 16% IVA breakdown and supporting documentation for deduction as Public Relations or Training expense. For corporates with IMMEX or EU operations, we issue complementary invoicing in USD or EUR and support USMCA compliance. The merch is delivered with Carta Porte 3.0 when interstate or international transit applies, with the foreign trade complement when applicable, and with the payment complement when the corporate pays in instalments.
Boardroom MOQ, costs and bookings
Board merch — from $3,450 MXN before IVA per piece at an 8-piece run. Year-end closing merch — from $4,200 MXN before IVA per piece at a 12-piece run. Protocol merch — from $5,800 MXN before IVA per piece at a 4-piece run. Staff merch — from $1,600 MXN before IVA per person at a 4-piece run. Costs do not include the Boardroom rental, which is internal to the corporate or quoted with the law firm or the hotel operating the space.
For board meetings and executive committee sessions, we block the calendar 30 days in advance with a firm written commitment. For due diligence sessions and urgent meetings, we run express production with 10 days in advance, +40% surcharge. The booking runs on a 12-point brief: meeting date, meeting type, number of participants, pieces per package, corporate brand manual, room restrictions, confidentiality compliance, service-elevator loading logistics, collection schedule, post-meeting donation and SAT invoicing.
Boardroom frequently asked questions
Can you deliver merch to the waiting room to preserve board confidentiality?
Yes — we deliver to the waiting room, with no third-party presence, and the receipt is signed by the director or representative. Discreet handling by uniformed staff and documented in the room logbook.
Can you run express production for an urgent due diligence session?
Yes — for urgent sessions we run express production with 10 days in advance and +40% surcharge. The custody chain is documented with photo and signature at every checkpoint.
Can you invoice as a public-relations expense?
Yes — we issue CFDI 4.0 to SAT with 16% IVA breakdown and supporting documentation for deduction as Public Relations or Training expense. For corporates with IMMEX operations, we issue complementary USD invoicing.
Is Corp-Merch an official partner of the Boardroom?
No. Corp-Merch.MX is an independent workshop for merch curation, production and logistics at board meetings and executive sessions. The Boardroom is mentioned as a descriptive category of the corporate space, not as a specific venue or partner.
Request a merch quote for Boardroom
Tell us the meeting date, meeting type, number of participants, pieces per package, corporate brand manual, room restrictions, confidentiality compliance, service-elevator loading logistics, collection schedule and SAT invoicing. We reply with a package-by-package quote, curation proposal and digital mock-up within 24 to 48 business hours.
Corp-Merch.MX is an independent workshop for merch curation, production and logistics at board meetings and executive sessions in Mexico City. The Boardroom is mentioned as a descriptive category of the corporate space, not as a specific venue or partner. We are not a partner, sponsor or official supplier of the offices, law firms or hotels implicitly mentioned. The figures, venues and suppliers mentioned are sector references and appear for descriptive purposes only.