Boardroom 1: the room where the board votes the strategic plan and where the independent director takes home the wooden box with the book of the year
Boardroom 1 in CDMX is the principal boardroom where Mexican companies with formal corporate governance, multilatinas with international boards and subsidiaries of multinationals with parent companies in the US, Europe or Asia meet to vote the strategic plan, approve the annual budget, review the CEO quarterly reports, discuss merger or acquisition operations and sign the agreements with strategic partners. The capacity of Boardroom 1 runs from 6 to 12 attendees in board format with leather perimeter chairs, 14 in U-format with central screen, 10 in formal dinner format with table service. The room holds a mahogany or walnut table with Polycom or Cisco high-definition videoconferencing system, 65-inch screen, confidential electronic voting system, back-of-house with waiting room, protocol room and phone booth. The lighting is dimmable, the air conditioning runs with independent temperature and the acoustic insulation complies with the board confidentiality protocol. We coordinate four merch packages for board and executive committee sessions.
Merch packages for Boardroom 1
Guest hospitality
Production of 1 to 6 pieces for the special guest of the board (multinational CEO, investment fund partner, external legal advisor). Mahogany box with corporate shield, curated wine or spirit, book from the guest specialty, personalised card from the board chair, fountain pen with laser engraving. Delivery to the protocol room before the coffee break.Secretary merch
Production of 1 to 4 pieces for the board secretary and minutes team. Executive briefcase with corporate shield, professional notebook for minutes, fountain pen, encrypted USB for session recording, board protocol manual. Coordination with the corporate secretariat for delivery before the rehearsal.Staff merch
Uniform of the Boardroom 1 service team: 3 to 6 people with jacket or blouse, white glove for table service, cufflinks or earrings with corporate shield, service protocol manual. Production with professional finishing and delivery to the staff room before setup.Boardroom 1 logistics, access and chain of custody
Boardroom 1 operates with one member entrance and a service entrance through the executive floor private corridor. The service entrance takes wheeled briefcases and a load cart with capacity for 6 boxes. Delivery is made with prior identification of the tower operations staff and signature on confidential logbook, generally in a 6:30 to 8:30 window before the welcome coffee break, or 14:30 to 16:30 before the afternoon session. There is no extended setup window: the material is prepared in the staff room and installed at the board table during the shift change of the service staff.
For board sessions with international directors, we work with the corporate protocol area and the consulate when diplomatic corps presence applies. For sessions with videoconference with the parent office abroad, we run logistics sync with the transmission room so that the remote participant kit is delivered at the parent office videoconference room. For sessions with confidential electronic voting, we follow the anonymity protocol with pieces without visible vote identification.
For board sessions with external auditors, we coordinate with the corporate internal audit area for reserved delivery of the auditor kit before the session starts. The merch chain of custody is documented with signature, time and where the board protocol allows, discreet photography of the kit installed at each director seat, with certified destruction of confidential material at session close.
Boardroom 1 compliance, restrictions and confidentiality
Boardroom 1 operates with strict confidentiality rules that the merch must respect: no merch with noise-producing elements (bells, pre-recorded voices, music), no merch with unauthorised third-party logos, no pets, no food outside the room kitchen service, no merch with flammable materials or sharp edges. For sessions with privileged information (merger operations, debt restructuring, union negotiation), we follow article 362 of the Securities Market Law and the CNBV regulation when applicable.
For sessions with institutional investors or investment funds, we follow the due diligence protocol with reserved pieces and signature of confidentiality agreement before kit delivery. For board sessions with independent directors, we follow the Code of Principles and Best Practices of Corporate Governance of the Consejo Coordinador Empresarial with pieces differentiated by role.
For SAT invoicing, we issue CFDI 4.0 with 16% IVA breakdown and supporting documentation for deduction as Corporate Governance, Public Relations or Training expense, depending on the merch use. For corporates with IMMEX operations, we provide complementary invoicing in USD with IMMEX Decree compliance. For multilatinas with US operations, we coordinate with the corporate compliance area for USMCA application when the international director kit crosses the border.
Boardroom 1 MOQ, costs and reservations
Director binder — from $3,800 MXN before IVA per piece in an 8-piece run. Guest hospitality — from $5,200 MXN before IVA per piece in a 4-piece run. Secretary merch — from $2,950 MXN before IVA per piece in a 2-piece run. Staff merch — from $1,650 MXN before IVA per person in a 4-person run. Costs do not include the Boardroom 1 rental, which is quoted directly with the operations area of the corporate tower or the host hotel.
For board sessions on high-demand dates (fiscal quarter end, results presentation, annual shareholder meeting), we block the calendar 40 days in advance with firm written commitment. For low-demand dates we block 20 days in advance. Express production with less than 12 days incurs a +35% surcharge for curation and dispatch. The reservation runs on a 10-point brief: session date, meeting type, pieces per package, corporate brand manual, colour palette (when applicable), board confidentiality protocol, load-in logistics, post-session donation and SAT invoicing.
Boardroom 1 FAQ
Can you deliver the international director kit at their hotel?
Yes — we deliver the international director kit at the hotel with prior coordination of the corporate protocol area. For directors with immediate connection, we deliver at the airport VIP room with corporate driver identification.
Can you coordinate the remote participant kit at the parent office abroad?
Yes — for sessions with videoconference with parent offices in the US, Europe or Asia, we coordinate logistics with the transmission room operator so the remote participant kit is delivered at the parent office videoconference room, with time and curation sync.
Can you invoice the director kit as corporate governance expense?
Yes — we issue CFDI 4.0 to SAT with 16% IVA breakdown and supporting documentation for deduction as Corporate Governance expense. For sessions with privileged information under the SML, we follow article 362 with confidentiality notice.
Is Corp-Merch an official partner of Boardroom 1?
No. Corp-Merch.MX is an independent workshop for merch curation, production and logistics for board and executive committee sessions at Boardroom 1 and other executive rooms in CDMX. Boardroom 1 is mentioned for descriptive purposes only.
Request a merch quote for Boardroom 1
Tell us the session date, meeting type, number of board members or participants, corporate brand manual, board confidentiality protocol, load-in logistics and SAT invoicing. We respond with itemised quote by package, curation proposal and digital mockup within 24 to 48 business hours.
Corp-Merch.MX is an independent workshop for merch curation, production and logistics for board and executive committee sessions at Boardroom 1 and other executive rooms in CDMX. We are not a partner, sponsor or official supplier of Boardroom 1 or of the corporate towers or brands mentioned on this page. Figures, venues and suppliers cited are sector references and are mentioned for descriptive purposes only.