Hybrid Auditorium 1 — where the annual shareholders meeting votes the capital increase in room and the NYC ADR holder votes by proxy on screen
Hybrid Auditorium 1 is the room where a Mexican corporate listed on the Bolsa Mexicana de Valores with ADRs on the NYSE holds its ordinary or extraordinary annual shareholders meeting. Capacity runs 220 to 520 in seated-audience format with individual microphones per seat, or 110 to 240 in seated-audience format with row microphones. What distinguishes Hybrid Auditorium 1 from a conventional conference hall is not the lectern or the giant screen, but the electronic voting system with physical-presence key and remote-presence token, the Spanish-English simultaneous interpretation booth for ADR holders joining from New York, Boston or San Francisco, and the encrypted point-to-point link with the DTC and the ADR agent for real-time vote confirmation. The merch that arrives here operates under two parallel regimes: in-room shareholder kit (delivered at the Bolsa registration desk with official ID, notarised proxy or proxy letter) and remote shareholder kit (international dispatch via FedEx International or UPS Worldwide to the ADR holder's address in NYC, Miami or Los Angeles, with USMCA compliance and customs declaration when the kit value crosses the duty-free threshold).
Merch packages for Hybrid Auditorium 1
Remote shareholder kit
Production run of 80 to 360 pieces for ADR holders in NYC, Boston, San Francisco, Miami, Chicago, London and Toronto. Flat box with annual report, ESG/SASB sustainability report in English, encrypted USB with audited financial statements, CEO letter to shareholder, signature Mexican wine or spirit. International dispatch via FedEx International or UPS Worldwide with USMCA compliance and customs declaration when the kit value exceeds the USD 50 duty-free threshold.Board of directors merch
Production run of 9 to 16 pieces for principal and alternate board members. Board folder with agenda and confidential annexes, encrypted USB with the CEO presentation, notebook with the previous board minute, fountain pen with personalised engraving. Delivered to the board room 60 minutes before the pre-meeting board session.Auditorium staff merch
Uniformity for registration, voting, booth and audiovisual production crew: 12 to 28 people in blazer or blouse, photo-and-role badge, cufflinks or earrings with the corporate crest, assembly protocol manual. Professional pressing, delivery to back-of-house before shareholder registration begins.Hybrid Auditorium 1 logistics, voting and custody
Hybrid Auditorium 1 operates with triple access: shareholder entrance through the main door with Bolsa desk registration, board entrance through the adjacent board room and load-in through the building service dock with capacity for one industrial cart carrying 28 boxes. In-room shareholder kit handover happens at the registration desk 90 to 120 minutes before the assembly, with verification of official ID, notarised proxy or proxy letter. Remote shareholder kit dispatch arrives 10 business days before the assembly day, with international tracking and signature of the ADR holder or their custodian.
The electronic voting system operates with physical key for in-room shareholders and encrypted token for remote shareholders, with quadruple verification: shareholder identification, notarised or letter proxy when applicable, share count verification by the transfer agent and vote confirmation by the board secretary. The corporate scrutineer and the Bolsa Mexicana de Valores representative verify the result in real time, with minute signed at the close of the assembly.
For assemblies with agenda items including capital increase, bond issuance, corporate restructuring, merger or spin-off, we follow the BMV and CNBV protocol for privileged information and the corporate operations manual. For assemblies with minority shareholder participation offering alternative proposals, we follow the corporate minority manual and coordinate with the board secretary to include the proposal in the agenda.
For assemblies with attendance from a CEO invited from Madrid, Bogotá, Sao Paulo or Buenos Aires, we coordinate with the interpretation booth and the corporate protocol team, with bilingual kit for the visiting CEO. For assemblies with attendance from CNBV, Banco de México or the Financial Intelligence Unit, we follow the visiting authority protocol and the supervision agenda, with parallel kits for the authority staff.
Hybrid Auditorium 1 compliance and regulatory framework
Hybrid Auditorium 1 has rules the merch must respect: no pets, no merch with noise elements (bells, alarms, pre-recorded voices), no merch with third-party logos not authorised by the corporate, no merch with flammable or sharp materials. For assemblies with ADR holder participation, we follow the corporate ADR manual, the DTC and ADR agent protocol, and the SEC regulation for material information disclosure.
For assemblies with financial media coverage (Bloomberg, Reuters, WSJ, Expansión, El Financiero), we follow the corporate financial press manual and the Hybrid Auditorium 1 protocol, plus the confidentiality clause signed by the press before receiving the remote shareholder kit with privileged information.
For SAT invoicing, we issue CFDI 4.0 with 16% IVA breakdown and support for deduction as Public Relations or Marketing expense. For corporates with IMMEX operations, we provide complementary invoicing in USD with foreign trade complement and USMCA support. For corporates with ADR holders in jurisdictions requiring local invoicing (NYC, Miami, Boston, San Francisco, London, Toronto), we invoice in USD at the Banco de México rate of the day before dispatch.
Merch is delivered with carta porte 3.0 when interstate or international transit applies, with foreign trade complement when the kit crosses the border, and with payment complement when the corporate pays in instalments. For assemblies with ADR holder participation in jurisdictions with foreign-exchange controls (China, India, Russia, Turkey, South Africa), we support customs declaration of the remote shareholder kit with declared value below the duty-free threshold or full declaration when the value exceeds it.
MOQ, costs and Hybrid Auditorium 1 bookings
In-room shareholder kit — from MXN 1,950 before IVA per piece at 110-piece MOQ. Remote shareholder kit — from MXN 2,950 before IVA per piece at 80-piece MOQ, plus international dispatch cost. Board of directors merch — from MXN 3,650 before IVA per piece at 9-piece MOQ. Auditorium staff merch — from MXN 1,250 before IVA per person at 12-person MOQ. Costs do not include the Hybrid Auditorium 1 rental or the electronic voting system and interpretation booth, which are quoted directly with the corporate investor relations team based on MX and US shareholder count, agenda, interpretation booth and additional services.
For assemblies with ADR holder participation on high-demand dates (quarter close with dividend announcement, capital increase, corporate restructuring, merger or spin-off), we hold calendar with 75 days' notice and firm written commitment. For low-demand dates (ordinary annual assembly without material items), we hold with 35 days' notice. Express production under 25 days incurs a +35% rush surcharge for curation, international dispatch, voting system and interpretation booth. Booking is made with an 18-point brief: meeting date, MX and US shareholder count, ADR jurisdictions, agenda, corporate ADR manual compliance, BMV protocol compliance, CNBV privileged information compliance, load-in logistics, deduction-grade fiscal compliance and SAT invoicing.
Hybrid Auditorium 1 FAQ
Can you deliver the remote shareholder kit to ADR holders in NYC or Miami?
Yes — we dispatch the remote shareholder kit to ADR holders in NYC, Boston, San Francisco, Miami, Chicago, London and Toronto via FedEx International or UPS Worldwide with tracking and signature of the holder or their custodian. Delivery happens 10 business days before the assembly day.
Can you coordinate the electronic voting system with physical presence and remote token?
Yes — we coordinate the electronic voting system with physical key for in-room shareholders and encrypted token for remote shareholders, with quadruple verification (identification, notarised proxy, share count and vote confirmation) and corporate scrutineer plus BMV representative in real time.
Can you invoice the merch as a public relations expense?
Yes — we issue CFDI 4.0 to SAT with 16% IVA breakdown and support for deduction as Public Relations, Marketing or Training expense. For corporates with IMMEX operations, we provide complementary invoicing in USD with foreign trade complement and USMCA support.
Is Corp-Merch an official partner of Hybrid Auditorium 1?
No. Corp-Merch.MX is an independent workshop for merch curation, production and logistics for annual shareholders meetings with ADR participation at Hybrid Auditorium 1 and other CDMX venues. Hybrid Auditorium 1 and the venues mentioned are cited for descriptive purposes only.
Request a merch quote for Hybrid Auditorium 1
Tell us the meeting date, MX and US shareholder count, ADR jurisdictions, agenda, corporate ADR manual compliance, BMV protocol compliance, CNBV privileged information compliance, load-in logistics, deduction-grade fiscal compliance and SAT invoicing. We respond with itemised quote by package, corporate curation proposal and digital mockup within 24 to 48 business hours.
Corp-Merch.MX is an independent workshop for merch curation, production and logistics for annual shareholders meetings with ADR participation at Hybrid Auditorium 1 and other CDMX venues. We are not a partner, sponsor or official supplier of Hybrid Auditorium 1 or of BMV, CNBV, SEC, DTC, hotels, convention centres or brands mentioned on this page. Figures, venues and suppliers cited are sector references and are mentioned for descriptive purposes only.