The Mexican board meeting and shareholder assembly run on a protocol the corporation learns through CNBV (Comisión Nacional Bancaria y de Valores) and BMV (Bolsa Mexicana de Valores) observations: the minute book bound in leather with the registration of every session, the annual report with the corporate seal, the executive gift for the board member or shareholder concluding their term, the institutional folder with audited financial statements, and the attendee kit for the guest attending the board for the first time. The difference between a meeting that complies with corporate governance and one that gets flagged for non-compliance comes down to curation of the official piece and the traceability of the document. We serve board meetings, ordinary and extraordinary shareholder assemblies, investor days and audit-committee and corporate-practices-committee sessions for public (BMV, BIVA) and private corporations across CDMX, Monterrey, Guadalajara, Puebla, Querétaro and the rest of the country. CFDI 4.0 invoicing, Carta Porte 3.0, IVA 16% VAT, deductible as governance or investor-relations expense.
Bound book of minutes in calfskin leather with hot-stamping of the corporate crest and the fiscal year. Numbered pages, fabric headbands, silk bookmark. Versions: historical minute book (50+ years of sessions), annual minute book (one fiscal year), subsidiary minute books. Delivery to the corporate secretary with signature confirmation and traceability for compliance with the Ley General de Sociedades Mercantiles (Mexican General Law on Mercantile Companies).
Bound volume in linen or leather with the annual report, audited financial statements, sustainability report, CEO letter and board report. High-quality print with year photos, operational and financial infographics. Premium letter or double-letter size. Digital version with electronic signature for institutional investors receiving through the portal.
Curated gifts for board members, independent directors, international guests and shareholders concluding their term. Tiered curation: art piece commissioned from a contemporary Mexican artist, Montblanc or Parker pen engraved with the director name, Tissot, Fossil, Longines or Tag Heuer watch, house wine or tequila in engraved box, art book signed by the author. Finished in rigid boxes with hot-stamping of the crest.
Corporate folder with magnetic closure and metal logo plate. Contents: meeting agenda, CEO presentation, audited financial statements, external auditor opinion, audit and corporate-practices committee report, voting proposals, preliminary minutes and complementary material. Digital version with security-token access.
Piece curation runs through the Corporate Secretary, the Investor Relations Director and the corporate legal area. For public corporations listed on the BMV or BIVA we follow the CNBV regime: minute book with LGSM compliance, annual report with the CNBV and BMV format (sections 1 to 6), annual report with the corporate best-practices code, investor day with streaming transmission for institutional investors. For private corporations we follow the LGSM regime and the corporate bylaws.
For the ordinary annual shareholder assembly we run: previous-year minute book, annual report, board report, voting proposals (director appointment, dividend distribution, bylaw modification, auditor designation), institutional folder with all materials. For the extraordinary assembly we also run: text of the proposed bylaw modifications, external auditor opinion, appraisal of the assets subject to the operation and legal opinion from the external law firm.
For board-of-directors sessions we run: detailed agenda, CEO presentation, audit-committee, compensation-committee and corporate-practices-committee reports, approval proposals, preliminary minutes and complementary materials. For investor days and analyst sessions we run: institutional presentation, welcome kit for invited analysts, streaming transmission, transcript and complementary materials.
Meeting logistics coordinates with the Corporate Secretary, the corporate logistics operator and the venue. For CDMX meetings we work with venues like the corporate offices (Torre Reforma, Torre BBVA, Torre Virreyes, Torre Bosques), Club de Banqueros, Hotel Four Seasons, Hotel St. Regis, and the BMV for stock-issuance events. For Monterrey: corporate offices (Torre Helicon, Torre Avalanz), Hotel Safi, Pabellón M. For Guadalajara: corporate offices, Hotel Hilton Midtown. For Puebla and Querétaro: corporate offices or the host hotel.
Meeting protocol follows the Ley General de Sociedades Mercantiles and the corporate bylaws. The call is published with the notice period established in the bylaws (typically 15 calendar days for ordinary assembly, 5 days for extraordinary). Quorum is verified at the start of the session and recorded in the minute book. Votes are taken by economic vote or by show of hands per the bylaws, and recorded in the minute book with each shareholder name and vote count. The streaming transmission for institutional investors operates with encrypted platform and access token.
Invoicing closes with CFDI 4.0 to the SAT, Carta Porte 3.0 for interstate shipments, IVA 16% VAT breakdown, deductible as governance or investor-relations expense. For corporations with border operations we also invoice in USD under USMCA. For IMMEX clients we handle dollar-account invoicing.
Basic board meeting (10 directors, annual minute book, annual report, institutional folders) — from MXN 145,000 before IVA. Annual ordinary assembly (50 shareholders, historical minute book, annual report, premium folders, executive gifts) — from MXN 385,000 before IVA. Investor day (150 analysts and institutionals, welcome kit, encrypted transmission, premium executive gifts) — from MXN 585,000 before IVA. Public-corporation institutional package (combination of quarterly board meetings, annual assembly, investor day, historical minute books) — custom quote with volume discount and annual contract.
Production lead time: 60 calendar days for minute books in leather with hot-stamping, 30 calendar days for folders and reports. Express production with delivery in under 30 days, +40% surcharge. For public corporations running several meetings a year (quarterly board, annual assembly, investor day) we run an annual program with a blocked calendar and production coordinated with the Corporate Secretary. Booking runs on a ten-point brief: meeting type, date, duration, headcount, venue, governance regime (public or private), transmission if any, corporate brand guidelines, CNBV requirements and reference meetings.
Yes — we produce minute books bound in calfskin leather with hot-stamping, numbered pages, fabric headbands and silk bookmark, with compliance to the Ley General de Sociedades Mercantiles requirements for books of minutes. Delivery to the Corporate Secretary with signature confirmation and traceability.
Yes — we operate encrypted streaming transmission with individual access token for each analyst or institutional investor. Compatible with Webex, Zoom Events, Microsoft Teams Live and corporate IR platforms (such as Q4, S&P Capital IQ, Refinitiv).
Yes — for high-level boards we commission art pieces with contemporary Mexican artists: bronze sculptures, original engravings, paintings. Production lead time between 60 and 120 calendar days depending on technique. Curation with the Corporate Secretary and the corporate social-responsibility area.
No. Corp-Merch.MX is an independent workshop curating and producing corporate-governance pieces in Mexico. The corporations, venues and stock exchanges referenced appear for descriptive purposes only.
Tell us the meeting type, date, duration, headcount, venue, governance regime (public or private), transmission if any, corporate brand guidelines, CNBV requirements and reference meetings. We reply with a line-item quote and curation proposal within 48 to 72 business hours. For meetings with delivery in under 30 days, we run express production with a +40% surcharge.
Corp-Merch.MX is an independent workshop curating and producing corporate-governance pieces for board meetings, shareholder assemblies and investor days in Mexico. We are not a partner, sponsor or official supplier of the corporations, stock exchanges or venues referenced on this page. Prices are quoted in MXN and include 16% IVA VAT unless otherwise stated in writing. USD invoicing applies the FIX exchange rate published by Banco de México on the invoice date.