The Mexican corporate board operates on a fixed calendar —four ordinary sessions per year (quarterly), two or three extraordinary sessions, and the annual shareholders meeting— and each session generates physical material the director must receive by hand: a board folder with the agenda and financial statements, a notebook with corporate cover, an engraved pen, a recognition piece for a director anniversary, the annual report with fiscal year results, and a curated box with a Mexican producer when there is a formal dinner after the session. We work with corporates in Mexico City, Guadalajara, Monterrey, Querétaro, Puebla, Mérida and the rest of the country. We handle curated production with MOQ from 10 pieces (one per director) and protocol delivery at the boardroom, restaurant or corporate site. The invoice is issued under CFDI 4.0 with the SAT with 16% VAT breakdown.
Rigid folder covered in leather or textile, with the corporate seal in hot-stamping on the cover, interior with a pocket for documents and a slot for the credential card. Delivered with the agenda, financial statements, minutes of the previous session and the technical annexes the director must review. Unique piece curated with a León or Mexico City workshop for corporates with a premium guidelines manual.
Hand-bound A5 notebook, cover wrapped in leather or fabric with hot-stamping of the director name and corporate logo, ribbon bookmark, interior with 90 gsm paper. A piece the director keeps on their desk for years. We curate with workshops in Mexico City, Puebla, Oaxaca or Yucatán according to the corporate guidelines.
Rollerball or fountain pen engraved with the director name on the body and the corporate logo on the clip. For a new director it is delivered as a welcome piece to the board; for a director reaching an anniversary it is delivered as recognition. We work with brands such as Cross, Parker, Waterman, Lamy and Mexican silver pieces from Taxco.
An engraved plate or curated box the corporate delivers to a director who reaches five, ten, fifteen, twenty or more years on the board. Unique piece with plate engraved with the director name, years of service and corporate logo, delivered under protocol at the end of the ordinary session that corresponds to the anniversary. For an outgoing director it is delivered as a career-closing piece.
The Mexican corporate board is governed by the General Law of Mercantile Societies (LGSM) for stock corporations, by the Securities Market Law for issuers, and by the bylaws of each society. The board of directors must meet at least four times a year (quarterly) under article 143 of the LGSM and must draw up minutes of each session signed by the chair and the secretary of the board. Sessions may be in person, by conference call or by videoconference, and must comply with the formalities of a call with at least five days of advance notice according to the bylaws.
The session minutes are transcribed in the board minutes book, are notarised when there are bylaw amendments or officer appointments, and are filed with the annexes signed by each director. The board kit delivery with the complete documentation is coordinated with the corporate secretary of the board or the legal directorate, and is invoiced as a corporate governance or administration expense according to the corporate tax regime. The invoice under CFDI 4.0 carries 16% VAT breakdown for a corporate under the General Regime, without breakdown for a corporate under RESICO.
Board kit delivery is coordinated with the session venue: corporate boardroom, hotel meeting room (Four Seasons, St. Regis, Presidente InterContinental, JW Marriott), premium restaurant (Contramar, Pujol, Quintonil, Rosetta, Sud 777) or executive tower boardroom. For a director travelling from another city, the kit is sent in advance to their hotel with parcel tracking and director signature on arrival.
For an ordinary session the kit is delivered 24 hours before the session in a sealed envelope with the corporate seal. For an extraordinary session it is delivered 12 hours in advance and is invoiced with the payment supplement. For the annual shareholders meeting the kit is delivered the same day at the main entrance of the venue with coded registration by director. Protocol delivery includes a checklist per director, receipt photo and wet signature in the format of the board secretariat.
Premium board folder — from MXN $1,485 before VAT on a run of 10 pieces, with genuine leather wrap and hot-stamping. Standard folder — from MXN $485 on a run of 10 pieces, with leatherette wrap and silkscreen. Curated notebook — from MXN $385 on a run of 10 pieces. Engraved rollerball pen — from MXN $685 on a run of 10 pieces. Fountain pen — from MXN $1,485 on a run of 10 pieces. Director recognition — from MXN $2,485 on a run of 5 pieces.
Typical MOQ is 10 pieces (one per director), with additional pieces for special guests, alternate board secretary, and legal support attending the session. For corporates with boards of more than 15 members we run a 15 to 20 piece run with volume discount. Booking closes with a six-point brief: number of directors, session date, venue, corporate guidelines, special pieces and pending recognition pieces. Delivery is coordinated with the board secretariat and documented with a receipt photo per director.
Yes — we curate with leather producers from León, silver from Taxco, textiles from Oaxaca, wood from Chiapas, ceramics from Puebla and talavera from Guanajuato. The curation adjusts to the corporate guidelines and the board budget.
Yes — we deliver to the director hotel 24 to 48 hours in advance, with parcel tracking, signature of the addressee and confirmation to the board secretary. For a director arriving the same day, we deliver to the hotel concierge.
No — the session minutes are drawn up by the board secretary and notarised by the notary designated by the corporate. We deliver the physical kit with the complete documentation, but the notarial protocol is carried out by the notary assigned by the corporate legal area.
No. Corp-Merch.MX is an independent workshop producing board meeting kits. The corporates, hotels, restaurants and authorities mentioned are reference and mentioned only for descriptive purposes.
Tell us the number of directors, the session date, the venue, the corporate guidelines and the special pieces required. We respond with a detailed quote and curation proposal within 24 to 48 business hours. For annual shareholders meetings with the full premium kit we run a closed proposal with protocol logistics.
Corp-Merch.MX is an independent workshop producing board meeting and board of directors kits. We are not a partner, sponsor or official supplier of the corporates, hotels, restaurants or authorities mentioned on this page. The Mexican corporate legal framework (LGSM, Securities Market Law, bylaws) is mentioned only for descriptive purposes.