Final event package: the apparel, giveaways and VIP kits that travel with the booth crew

The final event package brings together everything a corporate takes to a trade show, a congress, a customer summit or a launch event: booth-staff apparel in corporate colours with the executive's name embroidered, giveaway kits for the visitors, lead-capture gifts for qualified prospects and VIP kits for the keynote speakers, the press and the strategic accounts that visit the booth. We work with marketing and events teams at Expo Guadalajara, CINTERMEX Monterrey, World Trade Center CDMX, Centro Citibanamex, Centro de Congresos Querétaro, Expo Santa Fe, PepsiCo WCM Summit, Cerveza Mexico Expo, Congreso Nacional de FEMSA, SAP SAPPHIRE, Oracle OpenWorld Latin America, Microsoft Ignite, AWS re:Invent, Hannover Messe and IBTM Americas. Production from 100 pieces. CFDI 4.0 invoicing filed at SAT, 16% VAT, SPEI payment complement, deductibility assessment for trade-show expense per CFF article 27, and customs handling for international events with USMCA-origin material.

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Curated contents by event type

Package for booth-staff apparel

Booth-staff apparel is delivered in garment bags with name and role embroidered. Contents: 220 g combed-cotton polo shirt in corporate colour with embroidered isotype on the left chest and the staff member's name and role on the right chest; long-sleeve Oxford shirt with woven label; six-panel cap with 3D embroidery and corporate colour; 750 ml stainless-steel thermos with laser engraving; lanyard with PVC badge holder and corporate colour; and a fabric tote bag with the event's branding for handouts and prospect kits.

Package for visitor giveaways

Visitor giveaways are stacked in a branded dispenser at the booth and handed to every visitor who scans their badge. Contents: 220 g combed-cotton t-shirt with water-based screen-print in three sizes; 350 ml ceramic mug with kiln-fired screen-print; recycled-fabric tote bag with handle and screen-printed isotype; bamboo rollerball pen with refillable cartridge; A5 notebook with cork cover and ribbon bookmark; 16 GB USB drive with the corporate's product catalogue loaded; and a corporate-branded chocolate or candy from a Mexican region.

Package for lead-capture gifts

Lead-capture gifts are handed to qualified prospects by the booth's sales engineers or account executives. Contents: premium leather portfolio with brass hardware and corporate crest hot-stamped; luxury rollerball pen with metal body and engraving; stainless-steel thermos 500 ml with the prospect's name engraved; bound corporate brochure on 200 g coated paper with the prospect's name hot-stamped on the cover; 32 GB encrypted USB drive with the corporate's full technical catalogue; and a handwritten thank-you card signed by the account executive.

Package for VIP and speaker kits

VIP and speaker kits are delivered to the keynote speakers, the press and the strategic accounts that visit the booth. Contents: rigid box covered in dark linen with magnetic closure and corporate seal; monogrammed leather portfolio; luxury fountain pen with steel nib and engraving; stainless-steel thermos 600 ml with engraving; premium mezcal or aged tequila from Jalisco with engraved label; leather-bound copy of the corporate's flagship publication with the VIP's name hot-stamped on the cover; VIP access pass with QR code for the speakers' lounge; and a handwritten welcome letter signed by the CEO.

Logistics, sizing capture and venue coordination

The final event package requires pre-collection of the booth-staff roster with name, role, shirt size and cap size; the VIP list with name, role and dietary restrictions; the giveaway and lead-capture volumes per day of the event; and the venue, set-up date and tear-down date. The capture sheet is cross-referenced with the events team's CRM and validated before piloting. Apparel is produced in 220 g combed cotton with Gütermann thread, low-cure plastisol and water-based screen-printing; laser engravings are calibrated to a constant depth.

Event logistics at the venue include: set-up and tear-down of the booth's apparel and giveaways with uniformed personnel; restocking of giveaways per day based on traffic; coordination with the venue's security office for access to the loading dock; customs coordination for international events (Hannover Messe, IBTM Americas, SAPPHIRE, AWS re:Invent) where merchandise crosses the border under USMCA or ATA Carnet; and post-event inventory and reconciliation with the corporate's marketing team.

Delivery, set-up and customs

The final event package is delivered to the venue 24 to 48 hours before the start of the event, with apparel hung in garment bags, giveaways stacked in branded dispensers and VIP kits ready in the speakers' lounge. For trade shows that run over multiple days, we restock giveaways daily based on traffic. For events with USMCA-origin material, we coordinate customs clearance with the venue's customs broker and provide the documentation required by SAT (pedimento, CO, commercial invoice) for the temporary import of merchandise.

The CFDI 4.0 invoice is filed to the contracting corporate with a breakdown by category (apparel, giveaways, lead-capture, VIP kits), 16% VAT and SPEI payment complement. When the corporate pays from abroad, we receive SPEI from a USD account at a Mexican bank with a US or Canadian correspondent and issue CFDI 4.0 with the international-payment complement at the Banco de México FIX exchange rate of the day. Deductibility of the trade-show expense follows CFF article 27 and must be supported by the CFDI and the corporate's annual marketing budget.

Pricing, MOQ and timeline

Package for booth-staff apparel from 1 280 MXN plus VAT per piece at a run of 100. Package for visitor giveaways from 320 MXN plus VAT per piece at a run of 1 000. Package for lead-capture gifts from 1 850 MXN plus VAT per piece at a run of 200. Package for VIP and speaker kits from 6 400 MXN plus VAT per piece at a run of 30. Premium curation with leather portfolio, fountain pen or engraved mezcal is quoted separately.

Production timeline runs 20 business days for runs of up to 500 pieces and 30 business days for larger runs. Fine curation with leather portfolios and brass hardware runs 25 to 35 business days. Delivery to the venue in CDMX, Guadalajara, Monterrey, Querétaro, Mérida, Puebla and León is on the workshop's account within 5 business days; nationwide shipping uses insured courier within 7 to 12 business days. For urgent events with less than 12 business days we activate express production with an additional +40% on the list price.

Frequently asked questions

Can you handle booth set-up and tear-down?

Yes — we offer booth set-up and tear-down services with uniformed personnel who coordinate with the venue's loading dock and the booth's construction crew. The service is quoted separately based on the event's duration, the venue's location and the volume of merchandise.

Can you restock giveaways during a multi-day event?

Yes — we restock giveaways daily based on traffic. The booth manager sends the daily traffic count at the end of each day and we deliver the next day's stock to the booth by 7:00 am.

Do you handle customs for international events?

Yes — we coordinate customs clearance for international events (Hannover Messe, IBTM Americas, SAPPHIRE, AWS re:Invent) where merchandise crosses the border under USMCA or ATA Carnet. We provide the documentation required by SAT (pedimento, CO, commercial invoice) for the temporary import of merchandise.

Is Corp-Merch a partner or official supplier of any brand mentioned?

No. Corp-Merch.MX is an independent workshop for the curation and production of corporate event packages for trade shows, congresses and customer summits in Mexico. The brands, products and corporates cited are sector references mentioned for descriptive purposes only. We are not a partner, sponsor or official supplier of any brand mentioned.

Request a quote for the final event package

Send us the number of pieces, event type, venue, dates, audience profile and any dietary restrictions. We will reply with a per-category quote, curation proposal, production timeline and delivery protocol within 24 to 48 business hours. For corporates with an annual event calendar we also offer annual contracts with tiered pricing and quarterly consolidation.



Corp-Merch.MX is an independent workshop for the curation and production of corporate event packages for trade shows, congresses and customer summits in Mexico. We are not a partner, sponsor or official supplier of the brands, products or corporates mentioned on this page. The brands, materials and figures cited are sector references provided for descriptive purposes only.