Quintana Roo High Season Q1 2026: tourism incentives and conventions in Cancún, Playa del Carmen and Riviera Maya, January–March

January, February and March are the quarter in which the hotel groups of Quintana Roo —Marriott, Hilton, Hyatt, Iberostar, Palladium, Karisma, AMResorts, Grupo Posadas— operate the winter tourism high season with the round of incentive conventions, corporate seller-award trips, executive retreats, industry roadshows and destination weddings. The QR High Season is the Mexican Caribbean corporate sequence where business tourism crosses with leisure tourism. We produce the exhibitor and sponsor merch —incentive kit, executive-retreat gift, event-team uniform, POP material— with delivery to the Cancún Convention Center and CFDI 4.0 invoicing with Carta Porte 3.0 from Cancún airport (CUN).

Four corporate tracks for Q1 in Quintana Roo

Hotel-group incentive convention — first half of January

Production for the incentive convention that the hotel groups of Quintana Roo organize the first half of January with the national and international commercial team to kick off the high season with the top sellers, regional managers and corporate sponsors of the year. We cover the Cancún Convention Center or the host-hotel ballroom (Moon Palace, Hard Rock Hotel, Iberostar Selection, Hyatt Ziva, Marriott Cancun Resort), ballroom AV, master of ceremonies, GM video, group-logo banner, event-team uniform, distinguished-seller gift, welcome cocktail with the Caribbean Sea as a backdrop and gala dinner with guest chef. Runs from 80 pieces up to 280 pieces for groups with national and international presence.

Corporate executive retreat — second half of February

Production for the executive retreat that multinational corporates organize the second half of February in Playa del Carmen, Tulum or the Riviera Maya with the executive committee, regional managers and project leaders to align the year's operating plan. We work the host hotel (Banyan Tree Mayakoba, Fairmont Mayakoba, Belmond Maroma, Rosewood Mayakoba, Andaz Mayakoba), executive boardroom, CEO video, operating-plan presentation, executive kit (leather backpack with thermos, premium notebook, Montblanc pen, USB with operating plan), special-attendee gift (Citizen watch, Mexican-wine kit), sunset cocktail with the Caribbean as a backdrop and gala dinner with local chef. Runs from 12 pieces up to 60 pieces for multinational executive retreats.

Tourism-industry roadshow — first half of March

Production for the tourism-industry roadshow that the hotel groups and operators of Quintana Roo organize the first half of March with tour operators from the United States, Canada and Latin America, travel agents, specialized press and corporate sponsors. We cover the Cancún Convention Center or the host hotel, stage, LED screens, presenter, destination video, hotel exhibition from the group, bilingual POP material (Spanish and English), gifts for tour operators (corporate backpack with thermos, notebook, pen, USB with presentation), premium gift for specialized press (Cross pen, executive kit), and closing reception with the Caribbean as a backdrop. Runs from 100 pieces up to 400 pieces for regional roadshows.

Destination wedding and sponsor private event — last half of March

Production for the destination wedding and private event that the hotel groups of Quintana Roo organize the last half of March with the corporate sponsor and special guests as part of the high-season closeout. We work the host hotel (NIZUC Resort & Spa, Excellence Playa Mujeres, Atelier Playa Mujeres, Secrets Maroma Beach, Paradisus Cancun), event coordinator, master of ceremonies, personalized video, event manual, guest kit (artisanal bag, notebook, pen, USB with event video), premium gift for special guests (Citizen watch, premium tequila or Mexican-wine kit, Montblanc pen), and gala dinner with guest chef. Runs from 80 pieces up to 300 pieces for destination weddings with international guests.

Logistics and Q1 calendar in Quintana Roo

The corporate Q1 calendar in Quintana Roo concentrates around four windows tied to the winter tourism high season (November to March), US Presidents Day (third week of February), Spring Break (second half of March) and the first-quarter close (third week of March). Hotels and convention centers in Cancún, Playa del Carmen and the Riviera Maya must be reserved by November 30 of the current year to lock availability, especially at luxury resorts with group service.

The incentive convention lands the first half of January, aligned with the high-season pre-opening. The executive retreat lands the second half of February, after Presidents Day and before Spring Break. The tourism-industry roadshow lands the first half of March, before the first-quarter close. The destination wedding and sponsor private event land the last half of March, aligned with the fiscal close. We invoice CFDI 4.0 with 16% IVA breakdown to the SAT in national currency. For IMMEX corporate groups with tourism operations we manage the foreign trade complement at the Banco de México fix of the day. For sponsors receiving the charge in USD from the United States we manage the pedimento with the corporate customs broker.

Corporate gift curation Q1 in Quintana Roo

For the incentive convention we work premium gifts in the MXN 5,500–28,000 range per piece: Citizen watch, Montblanc pen, Tumi luggage, premium tequila or Mexican-wine kit. For the event team we manage full uniform with pima-cotton polo, gabardine trousers, lanyard with badge holder and group cap. For attendees we manage operational gifts in the MXN 500–1,800 range: artisanal bag, notebook, pen, USB with the group's presentation.

For the executive retreat we work premium gifts in the MXN 6,000–30,000 range per piece: Citizen watch, Montblanc pen, Mexican-wine kit. For the executive kit we manage operational gifts in the MXN 1,500–4,500 range: leather backpack with thermos, premium notebook, Montblanc pen, USB with operating plan. For the tourism-industry roadshow we work operational gifts in the MXN 500–1,800 range: corporate backpack with thermos, notebook, pen, USB with bilingual presentation. For specialized press we manage premium gifts in the MXN 3,000–15,000 range: Cross pen, executive kit. For the destination wedding and sponsor private event we work premium gifts in the MXN 6,000–30,000 range per special piece: Citizen watch, premium tequila or Mexican-wine kit, Montblanc pen.

MOQ, pricing and corporate billing for the QR Q1 sequence

Incentive convention — from MXN 5,800 before IVA per piece at 80-piece runs. Executive retreat — from MXN 6,200 before IVA per piece at 12-piece runs. Tourism-industry roadshow — from MXN 1,100 before IVA per piece at 100-piece runs. Destination wedding and private event — from MXN 6,500 before IVA per piece at 80-piece runs. Event production (venue, presenter, screens, GM video, cocktail, dinner with local chef, live music) is quoted separately. Quote with a ten-point brief: event type, dates, guest count, budget per piece, gift preference, venue, corporate identity manual and confidentiality handling.

For US-headquartered corporates we invoice in USD at the Banco de México fix of the day of payment. For corporates with USMCA operations we invoice in USD with Transfer Pricing-rule deduction. For hotel groups with IMMEX operations we manage Carta Porte 3.0 when the shipment crosses the northern border under the Tratado entre México, Estados Unidos y Canadá (USMCA/T-MEC). For groups with a Russian subsidiary in Cancún we invoice in pesos at the official exchange rate and coordinate with the back office in Moscow.

Frequently asked questions about QR High Season Q1

Do you deliver directly to the Cancún Convention Center or to the host hotel?

Yes. We work with the Cancún Convention Center, with the Hotel Zone resorts (Moon Palace, Hard Rock Hotel, Iberostar Selection, Hyatt Ziva, Marriott Cancun Resort, Fiesta Americana Condesa) and with the Playa del Carmen and Riviera Maya resorts (Banyan Tree Mayakoba, Fairmont Mayakoba, Belmond Maroma, Rosewood Mayakoba, Andaz Mayakoba). Delivery is made five business days before the setup with event-coded confirmation and signature of the logistics lead.

Do you manage Carta Porte 3.0 for shipments from Cancún airport?

Yes. We generate the CFDI 4.0 with the Complemento Carta Porte 3.0 from the first delivery. For deliveries to Cancún (CUN) airport we manage consolidated shipping with specialized parcel carriers.

Can you produce the event-team uniform of the hotel group?

Yes. We produce the event-team uniform with pima-cotton polo with embroidered logo, gabardine trousers, lanyard with badge holder, lightweight backpack with group embroidery. Sizes XS to 3XL, daily uniform change available.

Is Corp-Merch.MX the official organizer of the event or sponsor of the tourism group?

No. Corp-Merch.MX is an independent bundle-production studio for the tourism-hospitality sector of Quintana Roo. The hotels, resorts and convention centers mentioned are property of their respective owners and are mentioned for descriptive purposes only.