The onboarding corp final bundle handles the new employee's first day at corporates with offices in CDMX, Guadalajara, Monterrey, Querétaro and Puebla. It's the kit delivered at the office on day one —with a polo shirt, branded thermos, corporate backpack, notebook and a welcome card from the CEO— and invoiced with CFDI 4.0 to HR within the first 30 days. Built for companies running between 8 and 200 monthly new hires that need a consistent process that does not depend on the goodwill of the HR team.
Corporate onboarding in Mexico faces a structural tension: HR has between 5 and 25 days to prepare the new employee from the moment they sign the offer letter to the day they walk through reception, and day one is the only chance to make a first impression that lasts the full first year. The new hire judges how serious the company is by the quality of the welcome kit: a generic thermos and an unbranded t-shirt reads as improvisation; a properly curated kit with a personalised CEO note reads as a company that cares about the details.
The onboarding corp final bundle runs on three parallel tracks: confirmation of the new-hire date with HR and hiring manager (3 to 5 days before start), production of the kit with lead time for 24 to 72 hour delivery, and physical delivery to the office or agreed pickup point via tracked courier. For corporates running several legal entities or IMMEX operations (Mexico's maquiladora, manufacturing and export services regime), we sync delivery with badge activation and payroll onboarding.
The kit is invoiced with CFDI 4.0 at the end of the calendar month using CFDI Uso G03 (general expenses) when the kit is treated as administrative spend, or N01 (payroll) when it's considered part of the compensation package. Deductibility depends on the fiscal destination of the expense and is validated with the client's accounting team before the first order.
The bundle runs in two versions by job level: an executive kit (6 premium pieces for director, sub-director, management) and a standard kit (5 pieces for analyst, specialist, coordinator, operations). Both versions ship with a personalised CEO welcome card and individual packaging sealed with the company stamp.
18 to 22-litre backpack in recycled RPET polyester 600 deniers with main compartment, padded pocket for laptops up to 15.6 inches, front organiser pocket, side bottle pocket, ergonomic mesh-padded straps, reinforced top handle. Embroidered client logo on the front, optional employee name stitched on the interior label. Base colour: black, navy or Oxford grey. Trolley strap for attachment to a rolling suitcase. YKK zip with optional combination lock.
Combed cotton polo at 220 g/m² with ribbed collar and cuffs, tone-on-tone buttons, side vents, reinforced shoulder seams, anti-pilling treatment and pre-shrunk finish. Embroidered client logo on the left chest (5 to 8 cm). Sizes from CH to XGG with size curves documented per client. Base colours: white, sky blue, heather grey, navy or custom Pantone-dyed (MOQ 200). Suitable for plant and office uniforms.
18/8 stainless steel thermos with double vacuum wall, 500 ml capacity, splash-proof lid with screw closure, matte or polished finish, anti-slip base. Laser-engraved client logo on the body and, optionally, employee name or employee number on the base. Holds temperature up to 12 hours hot and 24 hours cold per the manufacturer's spec sheet. Individual packaging in a white box with welcome sticker.
A5 notebook with hard cover in textured paper-wrapped board, 120 sheets of cream bond paper at 90 g/m², dotted ruling, two-tone ribbon divider, closure elastic. Metal pen with brass body and black silicone grip, replaceable Parker-style refill, laser-engraved logo on the clip. Welcome card printed on sulphate card stock with a CEO message, signed and sealed with corporate wax when the client requests it.
Kit delivery runs via tracked courier to the corporate address or to the employee's home address when the client supports remote or hybrid schemes. For deliveries in CDMX, Guadalajara, Monterrey and Querétaro the standard timeline is 24 to 48 hours via DHL, FedEx or Estafeta. For secondary cities and remote destinations (Mérida, Tijuana, León, Aguascalientes, Saltillo) the timeline extends to 3 to 5 business days with express courier.
For corporates running multiple legal entities across different states we sync the delivery with onboarding in the client's payroll system (typically SAP SuccessFactors, Workday, Oracle HCM, Kueski Pay or an internal tool). The CFDI 4.0 invoice goes to HR with the corporate's fiscal address and the 16% IVA broken out line by line.
For IMMEX entities hiring under the maquila regime we coordinate delivery against IMSS (Mexican Social Security Institute) registration and badge issuance. The kit lands between the official start date and the next 5 business days. The invoice uses the CFDI Uso key matching the entity's fiscal regime.
For corporates with permanent work-from-home arrangements we ship directly to the employee's home with email and SMS confirmation. Courier timing is coordinated with the employee's in-office days for in-person handover or with HR-confirmed addresses for remote delivery.
Pricing in MXN before 16% IVA. The standard onboarding corp final kit starts at $1,250 MXN per unit at MOQ 50. At 500+ units the unit cost drops to $890 MXN. The executive onboarding corp final kit starts at $2,650 MXN at MOQ 25. At 200+ units the unit cost drops to $1,980 MXN.
Production timelines run 12 to 15 business days for fully personalised kits. Series above 500 pieces require 18 to 22 business days scheduled 4 to 6 weeks before the first start date. For urgent orders (late acceptance, urgent rehiring, unplanned replacement) we run express production at 5 to 7 business days with a 25% surcharge.
For corporates with a recurring monthly hiring calendar (continuous new hires) we operate an annual contract with preferential pricing, base-piece stock to absorb last-minute spikes, and a tracking dashboard with KPIs for new-hire satisfaction. The CFDI 4.0 invoice closes at month end with full deductibility for the client.
Yes. For urgent new-hire starts (late signature, fast rehire, unplanned replacement) we run an emergency kit at 5 to 7 business days with a 25% surcharge. The emergency kit ships with 4 base pieces (backpack, polo, thermos, notebook) without employee-name personalisation.
Yes. For corporates with operations, factory, warehouse or construction staff we integrate basic PPE into the kit: hard hat, reflective vest, gloves, safety glasses, earplugs. Each piece complies with NOM-009-STPS-2011 and ships with basic usage training. The CFDI 4.0 invoice lists each PPE item with its specific description.
Yes. We handle orders with a documented size curve per client (typically CH 10%, M 25%, G 35%, EG 20%, XGG 10%). For corporates with 100+ monthly hires we ship the kit with the size confirmed by HR directly from the payroll file or employee record.
Yes. For corporate groups running several legal entities we issue separate invoices per entity with 16% IVA broken out and the corresponding CFDI Uso key. Delivery is consolidated at a central warehouse and distributed to each site with courier tracking per recipient. Coordination with the client's accounting team happens ahead of the first order.
Yes. For internship, social service or fellow programmes we offer a reduced 3-piece kit (polo, thermos, notebook) at preferential pricing. The invoice carries the specific programme description and the corporate's RFC (Mexican tax ID).
Yes. For corporates shipping tech gear as part of the kit (laptop, tablet, headphones with microphone for remote work) we coordinate selection, configuration and delivery with the corporate's procurement team. The CFDI 4.0 invoice separates electronics and books them to fixed assets when applicable.