The multi-city sales roadshow is the operation where a Mexican corporate moves between 8 and 15 senior executives through 5 cities in 21 days: they start in Mexico City with a breakfast with Polanco buyers, fly to Monterrey for a dinner with distributors, head to Guadalajara for a mall presentation, continue to Tijuana for a plant visit and close in Mérida with a customer loyalty event. Corp Pack 18 final is delivered at every stop with regional pieces: travel backpack with trolley sleeve, polo shirt that changes per city with embroidered patch, engraved tumbler, regional snack bag with local sweets, welcome card with a local greeting and a folder with the day's brief. The CFDI 4.0 invoice consolidates the full roadshow with a breakdown per city and per executive for deduction under commercial expense.
The Mexican corporate that rotates a commercial team through five cities in three weeks faces a concrete operational problem: the executive who lands in Monterrey on Tuesday and Mérida the following Thursday doesn't carry five different kits, but one kit that changes identity per city. Corp Pack 18 final solves that by delivering at every stop of the roadshow an envelope with the polo shirt embroidered with the city patch, a welcome card with a local greeting and the snack bag with regional sweets. The executive puts on the city polo before the first commitment and keeps it as a personal souvenir at the end of the roadshow.
The kit is delivered in two moments per city. The first moment is delivery 24 hours before the hotel arrival: the executive's room has the folder with the next day's brief, the regional director's welcome card and the snack bag on the work desk. The second moment is the polo change in the hotel lobby 30 minutes before the first commitment, where the corporate protocol team hands over the regional polo and a city pin for the jacket. Staggered delivery prevents the executive from having to open the suitcase every night to swap pieces.
For corporates with multiple legal entities (typical for groups with Consumer and Professional divisions), the kit is invoiced per entity with separate lines per RFC and delivered in an independent bag labeled by company. Regional stock consolidation happens 6 weeks ahead for 5-city roadshows and 8 weeks for 7-city roadshows. Inter-state logistics uses tracked courier and Carta Porte 3.0 when the shipment crosses state lines.
For roadshows with a US leg under USMCA (typical for corporates with Texas or California operations), the kit is assembled in Tijuana and crosses through Otay with delivery to the executive at the first American city with cross-border Carta Porte. The 16% IVA is paid at the border and credited by the importer. The CFDI 4.0 invoice is issued for the Mexican portion of the kit and the American portion is documented with an independent invoice.
The base kit weighs 2.3 kilos including the backpack. Regional pieces (polo, card, snack bag) add 0.5 kilos per city and arrive in independent envelopes. Each envelope is documented with a photo of the final pack and labeled with a sequential number from 001 to 100 per roadshow registry.
30-litre travel backpack in 600D recycled polyester with PU waterproof coating, padded 17" laptop compartment, interior organizer pocket, headphone port, padded straps and ergonomic breathable back. Rear trolley strap to slip over a carry-on. Front embroidered logo with removable regional patch on the side. YKK self-repairing zippers. Side handle and adjustable shoulder strap. Meets the carry-on maximum size of Mexican and US airlines.
220 g/m² piqué cotton polo, short sleeve, ribbed collar, three tone-on-tone buttons, reinforced shoulders. Embroidered patch with the city isotype (eagle for Mexico City, Cerro de la Silla for Monterrey, talavera for Guadalajara, border gate for Tijuana, colonial hacienda for Mérida) on the left chest. Corporate logo on the right chest. Sizes CH through XGG with documented size curve per executive. Base colors per city: white for Mexico City, navy for Monterrey, Oxford grey for Guadalajara, black for Tijuana, sand for Mérida.
Double-wall 18/8 stainless-steel tumbler, 750 ml capacity, screw-on lid with anti-spill mouth, textured matte finish. Laser engraving of the roadshow route map with markers for the five cities and the executive's name. Holds temperature 14 hours hot and 28 hours cold. BPA free. NOM-251 and FDA compliant for shipping into California or Texas.
Letter-size folder (24 × 32 cm) in cardboard covered with black film, woven fabric handle, magnetic closure and 4 cm gusset. External logo hot-stamped in gold. Interior with dividers for the day's brief documents, customer visit list and a glued notepad. Regional snack bag 200g with local sweets: mazapán for Mexico City, glorias for Monterrey, jamoncillo for Guadalajara, carboncillo for Tijuana, dulce de papaya for Mérida. Pack with numbered seal and origin description.
Corp Pack 18 final is invoiced as CFDI 4.0 issued at roadshow close. The USO CFDI key depends on the receiving department and on the corporate's internal policy. For commercial expense, it is billed as G03 (general expense) with deduction under the general regime of law. For expense shared between commercial and marketing (typical for roadshow with brand activations), it is billed with percentage breakdown across departments and CFDI consolidated per RFC.
For roadshows longer than 21 days, the CFDI is issued at the close of the last city with separate lines per city (Mexico City, Monterrey, Guadalajara, Tijuana, Mérida) and per executive. The 16% IVA is broken down per line and totaled at the end of the CFDI. For recurring roadshows (typical for quarterly roadshows), the annual contract covers all four editions with fixed unit price and CFDI issuance per roadshow with payment complement at 30 or 60 days.
For corporates with IMMEX operations in the free zone (typical for Tijuana plants), the kit is assembled in Tijuana with cross-border delivery in 24 to 48 hours and Carta Porte with 0% IVA rate. The invoice is issued with the Free Zone key attached and the Carta Porte 3.0 complement when the shipment crosses the border. For multi-entity corporates, one CFDI per entity is issued with separate lines per RFC and monthly consolidation.
CFDI cancellation or correction due to executive list changes is processed within 24 hours with motivo 02 (error with no SAT relation). For roadshows with executives added at the last minute, we keep a backup kit with additional charge and a new CFDI for the additional piece. The kit not delivered to the executive due to resignation before the first commitment is charged only if the roadshow confirmation was signed by the commercial team 5 business days in advance.
The sales roadshow uses commercial flights and business-category hotels. Kit logistics is coordinated with specialized event courier that delivers to each hotel 24 hours before the executive's check-in. Delivery is made in a corporate bag with numbered seal and documented with a photo of the kit on the bed. The courier operates on a schedule aligned with the executive's flight itinerary and notifies the protocol team of any out-of-hours delivery.
For roadshows with a US leg (typical stop in San Diego, McAllen or Laredo), the kit is assembled in Tijuana and crosses through Otay with a simplified pedimento. Delivery to the executive happens at the first American hotel with cross-border Carta Porte. The Mexican invoice (CFDI 4.0) and the American invoice are issued in parallel. The 16% IVA is credited at the border by the importer.
For roadshows with multiple stops in the North (Tijuana, Chihuahua, Hermosillo, Monterrey, Saltillo), logistics uses a consolidated truck that delivers to each city 24-48 hours before the executive's arrival. Inter-state Carta Porte is issued per shipment with carrier data, total kit weight and declared value. The Carta Porte 3.0 complement is attached to the CFDI when the shipment crosses state lines.
For roadshows with a beach-area closing stop (typical in Cancún, Los Cabos or Puerto Vallarta), the kit is delivered to the resort with concierge coordination. Delivery is made to the executive's room with a welcome letter from the regional director and a local weather note. Roadshow invoicing closes on the executive's return to base city with full deduction under commercial expense.
Prices in MXN before 16% IVA. Corp Pack 18 final starts at MXN 4,500 per unit from MOQ 30. At 60+ kits (10 executives × 6 stops) the price drops to MXN 3,850. At 100+ kits for roadshows with a US leg, the price drops to MXN 3,420 with reserved safety stock and dedicated scheduling. CFDI 4.0 is issued at roadshow close with full deductibility under commercial expense.
Production lead time is 22 to 25 business days for kits with regional embroidery and trolley-sleeve backpack. Roadshows above 60 kits need 28 to 32 business days with a schedule locked 6 weeks before roadshow start. Hotel delivery happens 24 hours before the executive's check-in with tracked courier. Head-office delivery happens 48 hours before kick-off with the commercial team's sign-off.
For roadshows with a US or Canada leg, the kit crosses through Tijuana or Nuevo Laredo with a simplified pedimento. US delivery takes 3 to 5 business days via UPS or FedEx. The CFDI 4.0 and the US invoice are issued in parallel with separate deduction per the client's tax regime.
Yes. Each polo carries the embroidered isotype of the corresponding city: stylized eagle for Mexico City, Cerro de la Silla for Monterrey, talavera for Guadalajara, border gate for Tijuana, colonial hacienda for Mérida. Embroidery is on the left chest with consistent typography. The executive list and city confirmation close before production with the commercial team's signature.
Yes. We coordinate with the hotel at every stop to take the kit to the room 12-24 hours before the executive's check-in as a courtesy of the roadshow. Delivery is made in a corporate bag with numbered seal and documented with a photo. The courier uses a schedule aligned with the flight itinerary. The client's protocol area receives a consolidated delivery report per city.
The Mexican kit is invoiced as CFDI 4.0 with key G03 (commercial expense) and the US kit is documented with an independent invoice. The cross-border Carta Porte is issued with carrier data and declared value. The 16% IVA is paid at the border and credited by the importer. The corporate recovers it in its monthly SAT filing without further entries.
Yes. For roadshows with stops in cities not listed (Puebla, Querétaro, León, Veracruz, Oaxaca), we adapt the snack bag with regional sweets: camotes for Puebla, queso de tuna for Querétaro, jamoncillo de leche for León, malva for Veracruz, Oaxacan chocolate. The change confirmation closes 10 days before roadshow start with the commercial team's signature.
Yes. For logistics staff, AV production, presenters and corporate team, we manage a parallel kit with differentiated elements: black polo with logo but no regional patch, badge with "Staff" type, additional folder with technical material and USB with the presentation. The staff kit is billed separately for deduction under roadshow operating expense.
Yes. For expanded roadshows of 6-8 cities (typical for national roadshows closing in the Southeast), we extend the kit with additional stops: Puebla, Querétaro, León, Veracruz, Oaxaca, Cancún. Each stop adds 0.5 kilos to the base kit with regional polo, card and snack bag. Confirmation of additional cities closes 8 weeks before roadshow start.